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72. Responsibilities of the Complainant | USAM | Department of Justice

72. Responsibilities of the Complainant

During the administrative processing of a complaint, the complainant has certain duties and/or responsibilities that he/she must fulfill, such as:

Attend meetings and conferences relative to the complaint;   Claim official certified mail when notified by post office;   Inform the EEO Assistant Director of any change of address, telephone number or prolonged absence(s) from the permanent address;   Respond to correspondence, telephone calls, and in general, cooperate with the EEO officials during the administrative process (failure to maintain this communication with EEO officials and/or failure to respond to correspondence from the EEO staf qtaqbnfj. moncler monaco nylon sneakerf may result in a recommendation to cancel the complaint in accordance with 29 C.F.R. § 1614.107); and   Provide the name, address and telephone number of his/her representative, in writing to the EEO staff, if applicable.

[cited in USAM 3-5.211 ]

‹ 70. Racial/Ethnic Codes up 73. Dismissal And Appeal Of Complaints › Updated December 18, 2015

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For Complainants Information for Student Complainants – Sexual Misconduct

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This handout provides an overview of the investigation procedures and reporting process. You will be given a copy for your records. You can email Sarah Rankin, SRankin@, with questions at any point throughout the process.

We are neutral. The Investigator does not take sides. We are committed to providing a fair and unbiased review, and our investigations are focused on the information available. We also help Complainants and Respondents by providing information about support and advocacy services.

Advisor. The Complainant may bring an advisor of their choosing, including an attorney, with them to any meetings with the Investigator. We request that the Complainant please let us know in advance if they will be doing so. Advisors may assist in preparing the case and in accompanying the party in a hearing but are not allowed to prepare material or answer questions on behalf of the Complainant.

Understanding the complaint. The first step the Investigator takes in an investigation is to gather information about the complaint. This usually involves interviewing the Complainant and gathering all information the Complainant has, including documentation and names of witnesses, if any. Complainants and Respondents are strongly encouraged to share all information they have regarding the matter.

Confidentiality/Anonymity. Complainants frequently want to know if the Respondent will be told they initiated a complaint. Respondents are provided enough information about the allegations to allow them a fair opportunity to respond, and the level of detail necessary to do that varies depending on the circumstances surrounding the incident.

Interviewing the Respondent. After the Investigator understands the nature and scope of the complaint, the Respondent is asked about the allegations and given a full and fair opportunity to respond. The Respondent is also asked to provide any documentation and identify witnesses relevant to the complaint. The Complainant is not present during the Respondent’s interview and vice versa. If either party declines to participate in the investigation process, the disciplinary process will continue with the information available.

Lack of Participation of Complainant or Respondent. If either party declines to participate in the investigation process, the investigation will continue with the information available. Even without the participation of the Complainant or Respondent, the Institute may still elect to move forward with the disciplinary process depending on the specifics of the case. The Institute will generally not defer disciplinary proceedings to wait for the conclusion of parallel criminal proceedings.

Gathering other information. The Investigator interviews witnesses and reviews all documentation deemed relevant to the situation. The Investigator may also contact the Complainant and Respondent with additional questions or to request additional information.

Review of Investigation Summary. If the Investigator determines that a written Investigation Report will be produced, the Complainant and Respondent will typically be provided with a written summary of the statement of each person interviewed (Complainant, Respondent and other witnesses) and documentation or other information reviewed by the Investigator. To ensure accuracy, the Complainant and Respondent are given the opportunity to provide clarifying comments on the summary. The Investigator reviews the comments submitted by the parties, if any, and determines whether the report should be modified.

All information or documentation provided by either party, or by a witness interviewed in the course of an investigation, may be included in the final Investigative Report and shared with the other party to this matter.

Outcome. After receiving the Complainant’s and Respondent’s comments, if any, the Investigative Report summarizing all relevant information is shared with the Office of Student Citizenship and the Committee on Discipline (COD). The COD will review the case in accordance with its rules to determine whether there was a policy violation and, if so, the appropriate sanction. The COD’s review may include meeting with the Complainant and the Respondent and/or holding a hearing. The results of the COD process will be shared with both the Complainant and the Respondent. The Director of the Office of Student Citizenship will provide information about the COD process, possible consequences, and other assistance as you interact with MIT’s discipline process.  Please feel free to contact the Office of Student Citizenship to set up an appointment at (617) 253-3276 or citizenship@ if you have any questions about the resolution process for your case.

Privacy. To the extent provided under applicable law, MIT will make all reasonable efforts to ensure preservation of privacy, restricting the sharing of information to those with a legitimate need to know. Information collected in this process may be subpoenaed in criminal or civil proceedings.

Accommodations. The Institute will provide assistance in changing academic, living, transportation, and working situations , when alternative accommodations are available, regardless of whether the Complainant chooses to report the incident to campus police or local law enforcement. Any accommodations or protective measures provided to the Complainant, to the extent possible, will remain confidential.

Contact Between the Parties During an Investigation. During the investigation and resolution process, we request that the Complainant and Respondent refrain from contact, direct or indirect, with each other in order to protect the integrity of the process and help ensure that the process remains prompt and equitable. 

Protection Orders.

No Contact Orders.  The Title IX Office can assist you with a campus issued No Contact Order if appropriate under the circumstances. Following the case resolution, either party can request the No Contact Order be extended. This request will be considered by the Title IX Office or the COD.  Harassment Prevention and Abuse Prevention Orders. The MIT Police and/or Violence Prevention and Response can provide information on obtaining a court-issued Harassment Prevention Order or Abuse Prevention Order, depending on the nature of the case. A violation of a court-issued order can result in criminal charges and it is enforced anywhere in the United States. Once issued, MIT will also work with you to make accommodations to enforce the order.

Law Enforcement. The Complainant has the option simultaneously to report the incident to MIT Police or local law enforcement and/or file a criminal complaint or to decline to notify law enforcement. A victim advocate through MIT’s Violence Prevention and Response office can provide assistance in notifying law enforcement.

Retaliation. The Institute strongly prohibits retaliation. Complainants, Respondents, and witnesses are protected from any form of retaliation for engaging and/or participating in the investigative process. Anyone responsible for retaliation or threats of retaliation, whether that person is the Respondent, someone affiliated with the Respondent (i.e. a friend or family member), or any other party, will be subject to disciplinary action by the Institute. Complainants or witnesses who feel they are being subjected to retaliatory behavior are strongly encouraged to immediately contact the Investigator or the Dean on Call (617-253-1212).

Resources for support. The Institute offers a variety of support services to students.

Confidential Resources: “I want to think through my situation with someone who can keep my information as confidential as possible.”

Violence Prevention and Response: 617-253-2300 (24-hour confidential hotline) Mental Health and Counseling: 617-253-2916/ 617-253-4481 (nights/weekends) MIT Medical: 617-253-1311 Ombuds Office: 617-253-5921 Chaplains at MIT: http://studentlife./rl/mit-chaplains Private Resources: “I need to confide in someone and it is okay if that person needs to tell the Title IX Coordinator.”

Student Support Services (for undergraduates): 617-253-4861 Office of the Dean for Graduate Education: 617-253-4860

A complete list of on and off campus resources is available at http://titleix. or the Title IX Coordinator can provide additional information, as needed.

More information. If you have any other questions about the investigation or investigation process, please do not hesitate to contact the staff member investigating your case.

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Dated and Mailed:

ERD Case No. CR201400424

January 20, 2017

EEOC Case No. 26G201400544C




The decision of the administrative law judge is reversed.